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Veterinary Medical Career Fair Exhibitor Information


Space is available, visit our registration site today!

The Westin Alexandria
400 Courthouse Square
Alexandria, VA 22314
703.253.8600

General Information

The exhibit space will be in Edison D on the Ballroom Level of the Westin Alexandria Hotel. AAVMC will maintain a registration/information booth onsite throughout the fair. Table assignments will be prioritized based on the order the are received in the registration system. Please use the Westin Alexandria Exhibitor Form for information on obtaining options such as electricity or wireless internet.

Career Fair kicks off at 2:30 p.m. on Sunday, March 16. Attendance has typically hovered around 4-500 in the past, primarily composed of high school, middle school, and elementary school students. Multiple information sessions occur throughout the fair, in the rooms adjacent to the exhibition hall.

Exhibitors should check in at the AAVMC Registration & Information Table on the Ballroom level to obtain table assignments.

Pricing and Benefits

This is one of the only career fairs of its kind, and a rare chance to reach out to youngsters interested in the veterinary medical profession.  Registration fees are as follows:

Member Institution - $325.00 
Pre-Vet/Vet Tech - $400.00 
Federal Agency - $325.00 
Specialty Organization - $525.00 
Non-Member Institution - $1,000.00 

Standard exhibit space is defined as a 6' long draped table, two chairs, two bottles of water, and a wastebasket.

Height and depth of the exhibit space is limited. If you have space questions or special needs, contact Andrew Zoeller at 202.371.9195, ext. 110, or via email at azoeller@aavmc.org.

Exhibiting Schedule


Setup March 16, 2014 1:30 PM – 2:30 PM
Exhibition Hours March 16, 2014 2:30 PM – 5:00 PM
Tear-down March 16, 2014 5:00 PM – 6:00 PM

Shipping Information

If you wish to ship materials ahead of time, you must ship directly to the Westin Alexandria. AAVMC cannot receive materials, and bears no liability in shipping and receiving materials. Hotel shipping and receiving rules (see below) apply.

For packages delivered to the hotel, please label as follows:

Attn: Trayce Zavala - Meeting and Event Manager
The Westin Alexandria
400 Courthouse Square
Alexandria, VA 22314

March 14, 2014 – (Exhibitor Name Here) – Andrew Zoeller, AAVMC
AAVMC Career Fair – Exhibitors

The Westin charges a handling fee per box. Please see the Westin Alexandria Exhibitor Form for more information on these fees and other Westin requirements. All packages will be held in our on-site secure office until the event start date.

Please refrain from sending any shipments more than seventy-two (72) hours prior to March 14, or a holding charge of up to $250.00 per day will be applied.

Exhibitors may bring materials with them directly to the hotel. Materials which cannot be carried by one person in one trip must be brought to the hotel loading dock.

Hotel Business Center

The Westin Alexandria business center is open 24 hours a day. The facility is not regularly staffed. The center features a computer with internet access, copier, and fax machine. High-speed internet access is available in all public spaces for a fee. Copies may also be made by giving materials to the hotel front desk staff. Credit card or cash payment is accepted for all photocopies made by the hotel.

Other copy shops are located near the hotel. These include:
 
FedEx Office
2241 Eisenhower Ave
Alexandria, VA 22314
Phone: (703) 299-6186

Olde Towne Print & Copy
1604 King St
Alexandria, VA 22314
Phone (703) 549-5508

ABC Imaging
225 Reinekers Lane
Alexandria, VA 22314
Phone: (703) 683-1818

UPS Store
107 S West St
Alexandria, VA 22314
Phone: (703) 683-8441
 
Return Shipping

Exhibitors who anticipate shipping materials back home should make arrangements to do so before arriving for the Annual Meeting. Exhibitors should bring packing tape, boxes, labels (either postal or delivery service) and scissors. AAVMC does not provide packing materials or labels, and does not ship your materials, store your materials for shipping at a later date, or provide storage at our office.

The Westin provides on-site drop-off for shipping via FedEx, UPS, and DHL. There is a handling charge for this service, and you will need to provide your own shipping and packing materials.

We have identified a few nearby businesses which may also provide shipping and/or packaging services. Please call ahead for availability of services and hours:
 
FedEx Office
2241 Eisenhower Ave
Alexandria, VA 22314
Phone: (703) 299-6186?

UPS Store
107 S West St
Alexandria, VA 22314
Phone: (703) 683-8441
 
The hotel porters will be available to assist exhibitors who require assistance moving boxes or packages from the exhibition space to their vehicles.

For additional information, please contact Andrew Zoeller at azoeller@aavmc.org or 202.371.9195, ext. 110.

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