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Veterinary Medical Career Fair Exhibitor Information


Space is available, visit our registration site today!

Omni Shoreham Hotel
2500 Calvert Street NW
Washington, DC 20008
http://www.omnihotels.com/hotels/washington-dc-shoreham

General Information

The exhibit space will be in the Blue Room prefunction area. AAVMC will maintain a registration/information booth onsite throughout the fair. Table assignments will be prioritized based on the order they are received in the registration system. 

Career Fair kicks off at 2:30 p.m. on Sunday, March 15. Attendance has typically hovered around 4-500 in the past, primarily composed of high school, middle school, and elementary school students. Multiple information sessions occur throughout the fair, in the rooms adjacent to the exhibition hall.

Exhibitors should check in at the AAVMC Registration & Information Table at 1:30 p.m. to obtain table assignments.

Pricing and Benefits

This is one of the only career fairs of its kind, and a rare chance to reach out to young people interested in the veterinary medical profession.  Registration fees are as follows:

Member Institution - $325.00 
Pre-Vet/Vet Tech - $400.00 
Federal Agency - $325.00 
Specialty Organization - $525.00 
Non-Member Institution - $1,000.00 

Standard exhibit space is defined as a 6' long draped table, two chairs, two bottles of water, and a wastebasket.

Height and depth of the exhibit space is limited. If you have space questions or special needs, contact Andrew Zoeller at 202.371.9195, ext. 110, or via email at azoeller@aavmc.org.

Exhibiting Schedule


Setup March 15, 2015 1:30 PM – 2:30 PM
Exhibition Hours March 15, 2015 2:30 PM – 5:00 PM
Tear-down March 15, 2015 5:00 PM – 6:00 PM

Shipping Information

If you wish to ship materials ahead of time, you must ship directly to the Omni Shoreham.  AAVMC cannot receive materials, and bears no liability in shipping and receiving materials.  Hotel shipping and receiving rules apply.

Packages delivered to the Hotel are handled by the UPS Store and may be delivered within 48 hours of the date of the function. Packages or materials of excessive weight or value must be approved for receipt by the Hotel and/or the UPS Store prior to shipping. Package handling fees vary based upon the size of the package from $7 per package to $120 per package for packages over 100 lbs. Shipping and receiving hours are 7:00am - 6:00pm Monday through Friday. A storage fee of $15.00--$25.00 per box per day will apply for any boxes received prior to 48 hours of the first function. 

Exhibitors may bring materials with them directly to the hotel.  Materials which cannot be carried by one person in one trip must be brought to the hotel loading dock.

Hotel Business Center

The hotel business center, a UPS Store, is open 24 hours a day and located on the lobby level.
 
Return Shipping

Exhibitors who anticipate shipping materials back home should make arrangements to do so before arriving for the Annual Conference.  Exhibitors should bring packing tape, boxes, labels (either postal or delivery service) and scissors.  AAVMC does not provide packing materials or labels, and does not ship your materials, store your materials for shipping at a later date, or provide storage at our office.

The hotel porters will be available to assist exhibitors who require assistance moving boxes or packages from the exhibition space to their vehicles.

For additional information, please contact Andrew Zoeller at azoeller@aavmc.org or 202.371.9195, ext. 110.

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