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VMCAS Deadline Extensions & Late Evaluations

Application Extension Policy

Late Evaluation Policy

All of the schools/colleges of veterinary medicine expect students to submit their application on time.  The deadline for submission of applications and evaluations is 1:00pm, Eastern Daylight Saving Time, October 2, 2013.  Timely submission of applications materials (application, evaluations, test scores, transcripts, fees, etc.) enables schools to begin the annual application review process promptly, and provides an indication that applicants will follow the numerous expectations of a veterinary medical education.  The schools believe that the application cycle of four months is adequate time to complete and submit application materials.

The importance schools place on the application deadline is demonstrated by the numerous deadline notices applicants receive via the VMCAS web and application pages, and reminder notices sent through email and posted on the VMCAS Facebook page.  The application deadline is also posted on each school's website.

The VMCAS application and evaluator portal automatically shuts down at 1:00pm, Eastern Time. Although the application & evaluator portals remain accessible, applicants and evaluators will NOT be able to submit any additional data after the shut-down date and time.

Every year, some applicants miss the application deadline.

The VMCAS Deadline Extension Policy explicitly describes the acceptable reasons for considering an extension to the application deadline. Please read the policy carefully!

The rare instances in which an extension may be granted include wide-spread/prolonged disruption of services (e.g., U.S. Mail, power, and/or internet) caused by severe natural disasters or other events (such as the 9/11 terrorist attacks). A severe VMCAS operational issue (such as complete crash of the application system) may also lead to an extension for a limited period of time.

Each year, some applicants request deadline extensions that do not meet the guidelines of the deadline extension policy. Reasons given include missing the deadline due to time zone differences, missing evaluation requirements, time differences ("my clock's time is different"), illness, and problems with their computers.  These types of requests are denied by the AAVMC's Admissions Committee.

The Association of American Veterinary Medical Colleges (AAVMC), its Board of Directors, and all its member veterinary medical institutions have approved the following Deadline Extension Policy to provide applicants with clear guidance about when a deadline extension might be rewarded.

 


VMCAS 2014 Deadline Extension Policy (Applicants / Applications)

Deadline extensions for application submission are subject entirely to the discretion of the schools of veterinary medicine, and will only be granted in cases of severe VMCAS operational issues, natural disasters (e.g., major hurricanes), or an act of terrorism which disrupts the U.S. Postal Service.  All requests for application deadline extensions MUST be submitted in writing directly to your designated schools by Tuesday, October 9, 2013, and must provide detailed reasons for the request.  Extension requests reviewed by the veterinary schools and outcomes are provided, in writing, to the applicant. 

NOTE: The Following Schools Will NOT Accept Requests for Application Deadline Extensions**:

  • Auburn University
  • Louisiana State University
  • Michigan State University
  • Mississippi State University
  • North Carolina State University
  • Ohio State University
  • Purdue University
  • University of Georgia
  • University of Illinois
  • University of Minnesota
  • University of Missouri
  • University of Pennsylvania
  • University of Prince Edward Island (UPEI) 
  • Western University

** List still being compiled... 10/2/2013 4:21pm


VMCAS 2014 Requests for submitting evaluations after deadline 

NOTE: The Schools of Veterinary Medicine hold applicants responsible for the timely submission of letters of recommendation. 

The VMCAS 2014 evaluator portal shuts down at 1pm Eastern Time on October 2, 2013 and cannot be reopened after that time. Requests to submit an evaluation after the 1pm deadline are subject entirely to the discretion of the schools of veterinary medicine. Applicants must contact each of their designated schools to request a late letter be sent to the school directly. 

NOTE: The Following Schools Will NOT Accept Requests for late evaluations:

  • Louisiana State University
  • Michigan State University
  • North Carolina State University
  • Purdue University
  • University of Illinois 
  • University of Missouri
  • Western University

** List still being compiled... 10/02/2013 1:10 pm



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