The AAVMC is committed to protecting the privacy of those who use the AAVMC website and who participate in AAVMC applications (such as the Veterinary College Application Service), surveys, programs (such as the Comparative Data Report) and services (collectively, the “Services”). This Privacy Statement applies when you use any of the Services, or any other AAVMC service that links to this Privacy Statement.
WHAT INFORMATION WE COLLECT AND HOW WE USE IT
As part of the Services, we collect certain personal information to provide you with the services you request, to engage in research, and for other specific purposes. Such personal information may include names, identification numbers, contact information, academic records, institutional affiliation, other biographical information, credit card information, and website usage information.
AAVMC surveys, such as the Comparative Data Report, collect data for educational and research purposes, including reporting to AAVMC constituents, providing summary information to Congress and other policymakers, and assisting members with institutional management issues.
The AAVMC may process your personal information for various purposes, including to provide the Service, for surveys, educational research or market research, for verification purposes by AAVMC, for constituent engagement and member management purposes, for meeting registration, for association initiatives, to contact you (for example, regarding AAVMC programs, products, advocacy efforts, or services that may be of interest to you), or otherwise with your consent.
Your personal information may be used to pre-populate application forms for you when you apply or register for services or other programs to save you time and effort. Additionally, your email address, aggregate information about which pages visitors access, and information you volunteer, such as user survey responses and site registrations, are used to improve the content of the Services.
The AAVMC may use personal information in its possession to investigate inappropriate or unauthorized use of AAVMC services or assets or apparent threats to public safety.
Cookies and Other Technologies
Cookies are small files that are placed on your computer when you visit a website. Cookies may be used to store a unique identification number tied to your computer or device so that you can be recognized as the same user across one or more browsing sessions, and across one or more sites. Cookies can remember your sign-in credentials, so you do not have to enter those each time you visit a service and can help us and third parties understand which parts of our Services are most popular because they help us see which pages and features visitors access and how much time they spend on those pages. Most browsers accept cookies automatically, but you can set your browser to notify you when you receive a cookie, giving you a chance to decide whether to accept it, or you can disable them entirely. If you wish to disable cookies, refer to your browser help menu. Disabling cookies may interfere with the proper functioning of the Services.
Beacons (or “pixels”) communicate information from your device to a server. Beacons can be embedded in online content, videos, and emails, and can allow a server to read certain types of information from your device, know when you have viewed particular content or a particular email message, determine the date and time on which you viewed the beacon, and the IP address of your device. We and third parties may use beacons for a variety of purposes, including to analyze the use of our Services and to provide content that is more relevant to you.
Local Storage and Other Tracking Technologies
We, along with third parties, may use other kinds of technologies, such as Local Shared Objects (also referred to as “Flash cookies”) and HTML5 local storage, in connection with our Services. We also may use unique identifiers associated with your device. These technologies are similar to the cookies discussed above in that they are stored on your device and can be used to store certain information about your activities and preferences. However, these technologies may make use of different parts of your device from standard cookies, and so you might not be able to control them using standard browser tools and settings. For HTML5 local storage, the method for disabling HTML5 will vary depending on your browser. For Flash cookies, information about disabling or deleting information contained in Flash cookies can be found here.
DATA SHARING WITH THIRD PARTIES
The AAVMC may share, as needed, individual or aggregate personal information with our member institutions, peer veterinary medical education organizations, our publishing partners, and other not-for-profit organizations involved in veterinary medical education for research, eligibility determination, and verification. Personal information may also be shared with third parties for scholarship opportunities and as directed by you in the course of your registration or use of an AAVMC service or program. We may share your information with vendors providing contractual services to us, such as hosting vendors and list managers. If you attend an AAVMC meeting, the AAVMC may share your contact information with exhibitors.
We reserve the right to transfer any personal information we have about you in the event that we transfer a portion of our business or assets to a third party, such as another non-profit corporation.
The AAVMC may use or disclose information where we reasonably believe it is needed to (i) respond to information requests by law enforcement or other governmental authorities; (ii) comply with any law, regulation, subpoena or other legal process, or court order; (iii) investigate and help prevent security threats, fraud, malicious activity, or inappropriate, unauthorized, or illegal activity involving AAVMC’s services or networks; or (iv) enforce or protect AAVMC’s rights and property.
SECURITY OF COLLECTED DATA
To prevent unauthorized access, maintain data accuracy, and to help ensure the correct use of collected information, we have put in place appropriate procedures to safeguard and secure the information we collect online. Messages that you send to us by email may not be secure. We recommend that you do not send any confidential information to us by email.
HOW TO CONTACT US ABOUT THIS STATEMENT
Should you have any questions, comments, requests, or concerns related to this privacy notice, please contact the AAVMC at firstname.lastname@example.org or at:
Attn: Chief Operating Officer
655 K Street, NW, Suite 725
Washington, DC, 20001
OTHER IMPORTANT INFORMATION
Location of Data
The AAVMC is headquartered in the United States. If you are a user located outside the United States, your personal information may be transferred, processed, and stored in the United States or in any other country in which we engage service providers, in accordance with applicable law. By using the Services, you consent to such transfer, processing, and storage.
Third Party Sites
The Services are not intended for children under the age of 13 and we do not knowingly collect data from such children. If we learn that a child under the age of 13 has provided us with personal information, we will delete it in accordance with applicable law.
CHANGES TO THIS PRIVACY STATEMENT
Any changes to this Privacy Statement will be posted on this website. Reviewing this page periodically or before you provide us with additional personal information is recommended.